Articles on: Konfiguration

Availability

The availability in GroupAlarm allows you as a participant to set a status in which you are not alerted. This can be useful, for example, for important appointments or when you are on holiday. The system will then not take you into account when an alarm is raised and will fall back on other members of your organisation when filling the positions in the alarm.

As an administrator, you can recognise unavailable participants in the Participants overview by a red dot. Available participants, on the other hand, are marked with a green dot. Participants with a blue dot are tied up in an open event.

💡 The status available and unavailable is determined exclusively by the participant themselves.

Managing personal availability

To set availability, we recommend using the GroupAlarm App. In the GroupAlarm App, availability can be set under the menu item of the same name.

1️⃣ You can use the organisation selection to determine the organisation in which you want to set the availability.

⚠️ All data displayed on the availability page and all adjustments you make always apply to the organisation that is currently selected above. If no specific organisation is selected in the organisation selection, the availability settings apply to all organisations.

💡 If the Availability tab is called up again, no organisation is preselected by default.

2️⃣ Under the Overview tab, you can see the current status of your availability in the context of the organisation selected above.

The status can be adjusted manually using the Availability function. You can also use the selection menu below to select a predefined time window in which you do not want to be available. When you select the desired time window, the status automatically changes to Not available.

In addition to switching the availability on and off in the Overview tab, you also have the option of managing planned or recurring availabilities under the corresponding tabs.

3️⃣ The circular symbol with the + can be used to set up time-dependent and location-dependent availabilities.

With time-dependent availability, a distinction is made between one-off (planned) and recurring availability.

With scheduled availability, the system automatically sets your status to not available at a defined time.

💡 Scheduled availability can only be set up for global availability.

With recurring availability, on the other hand, you define the time at which you want to be unavailable based on the days of the week. The system then automatically sets your status to not available at the defined times every week in this cycle.

To delete a recurring or scheduled availability, please press and hold on the respective availability under Android. And under iOS, please swipe the availability to the side.

Location-based availability allows you to define a radius around a specified address. You can then decide whether the system should set you to Available when you enter or leave this radius.

💡 Location-dependent availability cannot be set up in combination with time-dependent availability, as the two would otherwise cancel each other out under certain circumstances.

Location-dependent availabilities are managed in the app settings under Manage availabilities.

Updated on: 08/08/2024

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