This module is an optional extension and must first be activated.
At this point, you can create and manage shift schedules. Each shift plan can contain any number of shifts with any number of participants. The shift plans themselves can be active permanently or alternately on a weekly basis. In the event of an alarm, only those participants who are assigned to an active shift are alerted.
If none of the shift schedules is active at a given time, all participants are released for alerting again.
The times defined within a shift (e.g. 09:00 to 17:00) are always processed with the current time zone of the organization (default: "Europe/Berlin").
Create new shift plan
To create a new shift plan, click on the button "CREATE SHIFT PLAN" under Configuration > Shift Plans.
Assign an individual name for the entire shift plan here. A shift plan can contain several shifts that can be active at individual times.
For configuration, each individual shift is given a name, a colour, and participants who belong to this shift. A start date is used to configure when a shift schedule is to be active. Here you can select, for example, the Monday of the current week. The shift length specifies the number of weeks a shift should run. If you enter e.g. 2 weeks here, you can configure the next 14 days under "Select weekdays". Your shift then repeats with the weekdays every 14 days.
Under Start and End Time, you enter the desired start or end time. These times are processed in the time zone of your organization (default: "Europe/Berlin"). You or an organization administrator can change this in the organization settings.
For later use within an alarm in [Escalation Mode](), you can link multiple shift schedules together in the "Escalations" tab and put them in the desired order. These do not have to be active and can contain any number of shifts.
In an alarm in escalation mode, the participants of the first shift schedule, and thus the first escalation level, are first used as the set of possible participants for the available positions. If this quantity is exhausted and there are still positions unoccupied in the alarm, the quantity of possible participants is supplemented by the participants of the second shift plan, and thus of the second escalation level. This procedure is repeated until all positions are occupied, or no more participants are available.
Select "Create escalation" and give the model a unique name. Then drag the respective shift schedules from the left-hand side to the right-hand side and place them in the desired order. You can remove selected shift plans from the escalation in the same way.
To make it easier to distinguish between the shift plans, you will see a selection of the assigned participants directly below the name of the shift plan.
If you are satisfied with the selection and order of the escalation, save the escalation via the "ADD" button and return to the overview.
With shift groups, individual participants can be organised in predefined groups. This is particularly helpful if you use several shift schedules, with the same participants. Instead of the individual participants, you add the shift group to the shift schedules. This way, the participants only have to be maintained once in the shift group. Changes to the shift group automatically affect all shift schedules in which the shift group is used.
In addition to individual participants, labels can also be added to a shift group. This has the advantage that new participants to whom the corresponding label is assigned are also automatically added to the shift group.
In combination with a pausable label, it is even possible for participants to enter and exit a shift group and thus also a shift schedule on their own.
If a shift group is already being used in a shift schedule, it cannot be deleted, as otherwise the shift schedule might not have any participants and would no longer function.
Updated on: 10/10/2023